Regulatory updates - Sweden

The Swedish Customs Authority has announced it is imposing a new invoicing system for invoicing customs, taxes and fees based on the Peppol BIS Billing 3 format. The new system will be implemented by March 1, 2025, replacing the old infrastructure.  

The Swedish Customs Authority’s adoption of the Peppol standards for invoicing marks yet another expansion of the usage of the Peppol Network. Belgium, the United Arab Emirates and France are only a few examples of countries opting for Peppol as part of their electronic invoicing mandates.

Actions to be taken by customers

Customers who previously received invoices via EDI must connect to the Peppol Network and register their Peppol ID with the customs authority to continue receiving invoices automatically. 

• Connect to the Peppol Network: Customers will need to use a Peppol-accredited service provider, such as Pagero, to receive electronic invoices from the Swedish Customs Authority;
• Register the Peppol ID with the customs authority: Customers will need to register their Peppol ID through the e-services on the Customs Authority’s website. This can be done starting March 3, 2025.

However, the customs bills will still be available in PDF format, which can be found in the e-services available on the authority’s website.

The customs authority has contacted concerned customers

During the last week of January, Tullverket sent an e-mail to all customers informing them about the changes.

Sweden’s Single Face to Industry (SFTI) is an initiative in the public e-procurement sector including Municipalities, Regions, the Agency for Digital Administration (Digg), the Chamber of Commerce, and the Procurement Agency working towards a standardized digital procurement process.

Starting 1 July 2025, the EDIFACT-based standard for purchase orders (SFTI ESAP 6) will be removed from the recommended standards list.

For e-commerce with the public sector, SFTI recommends using Peppol BIS e-commerce and the message types listed below:

• Peppol BIS Catalog without response 3
• Peppol BIS Punch Out 3
• Peppol BIS Ordering 3
• Peppol BIS Order Agreement 3
• Peppol BIS Despatch Advice 3
• Peppol BIS Billing 3

As part of promoting the Peppol BIS Catalogue, SFTI offers an Excel template and software to support its use.  More details concerning these tools are provided here. 

As part of Sweden’s Environment, Social and Governance (ESG) policy to digitalize environmental data, the Swedish Transport Administration now requires its digital reporting for certain procured contracts from 15 March 2024.

These requirements will initially apply to the usage of large and heavy vehicles, and mass transport to and from a construction site for procured projects over SEK 50 million (ca. EUR 4,3 million), and road infrastructure maintenance.

Contracted suppliers will have to follow the BEAst supply 4.0 industry standard and report environmental data using Peppol Advanced Despatch Advice to the Swedish Transport Administration.

The environmental data to be reported includes but is not limited to fuel usage, fuel type, distance travelled, and mass transport. More data fields are expected to be included successively as the scope broadens.