PO Number
All invoices must contain a Purchase Order Number on a header level. Purchase Order Numbers ranges:
- Regular, Service or Framework PO’s: 4500000000 to 4599999999
- Return PO’s: 4500000000 to 4599999999
Please also specify the invoice field using any of the following terminology:
- PO Number
- Purchase Order Number
- PO No
- Purchase Order No
- Customer Order No
- Customer Order Number
For Purchase Orders received by you prior to 5th April 2021, this range is not applicable and you can input the Glencore Purchase Order Number you received.
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Buyer Material Number
All invoices must contain a Glencore SAP Material Number on item level. Material Numbers ranges:
- Spare Parts (Material Type: ERSA): 1000000 to 1999999
- Operating Supplies (Material Type: HIBE): 2000000 to 2999999
- Reparable Materials (Material Type: ZCAP): 4000000 to 4999999
- Non-valuated Materials (Material Type: UNBW): 5000000 to 5999999
Please also specify the invoice field using any of the following terminology:
- Material Number
- Buyer Material Number
- Material No
- Part Number
- Description
- Item
- Article
For goods invoices, enter the Material Number under Material / Service Entry No.
For Purchase Orders received by you prior to 5th April 2021, this range is not applicable and you can input the Glencore Material Number you received on your Purchase Order.
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Delivery Note Number
Delivery Note Number must be provided on header level on all invoices. Please also specifiy the invoice field using any of the following terminology:
- Delivero Note Number
- Delivery Note
- Delivery Note No
If the Delivery Note Number is not applicable for the invoice you are sending, add the invoice number as the value in the field for the Delivery Note Number.
If multiple Delivery Note Numbers, please enter “MULTIPLE” as the value in the field for the Delivery Note Number on header level and enter each Delivery Note Number on each row on item line level.
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Invoice Date
Invoice Date is mandatory on header level
Invoice Number
Invoice Number is mandatory on header level
Currency
Currency is mandatory on header level
Gross Amount
Gross Amount is mandatory on header level
Item Tax Amount
Item Tax Amount is mandatory on item level
Item Quantity
Item Quantity is mandatory on item level
PO Unit of Measure
PO Unit of Measure is mandatory on item level (e.g. ‘EA’) as per PO
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Having charges on invoices
If you email the invoice to the designated email address for invoices then the charges needs to be stated on item level with the charge code in the field for Glencore Material number.
If you register the invoice in Pagero Supplier Portal, then the charges must be stated on header level, using the designated fields for this.
Should any additional charges be added to the invoice they must be presented according to the rules below, use the below codes for the respective charge.
There shall only be one charge code type per invoice
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Service invoices
All service invoices need to be created and sent through the Pagero Supplier Portal. The Service entry number needs to be entered under Material / Service Entry No.
For service and transport invoices, enter the Service Entry Number (Range 1000000000 to 1999999999) under Material / Service Entry No.
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Additional charge
Code
Freight Internal
ZFR1
Freight External
ZFR2
Insurance
ZINS
Packaging
ZPAC
Others
ZOTH
Customs
ZCUS
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Original invoice in PDF format from ERP must be attached to electronic invoice.
Invoice must indicate whether it is a Goods, Service or Transport invoice.
